Sharing and Scheduling Reports

Sharing and Scheduling Reports

Cards and Network Reports can be exported (in PNG or PDF format) on Zoho Social. You can either choose to export the whole report or export individual Cards available for each social network.

Exporting Cards  

If you'd like to export a particular card in a PDF or PNG format, to keep a copy of the file on your computer, follow these steps:
  1. Click the Reports tab on your dashboard.
  2. Choose your desired social channel (e.g., Facebook Page) from the top bar on your screen.
  3. Click on the ellipsis that appears on a particular card under a network report.
  4. Select Export as PDF or Export as PNG from the drop-down that appears.

Exporting Report Sections  

If you'd like to export the entire Report Section in a PDF or PNG format, to keep a copy of the file on your computer, follow these steps:
  1. Click the Reports tab on your dashboard.
  2. Choose your desired social channel (e.g., Facebook Page) from the top bar on your screen.
  3. Select the Export button on the top right corner of the page.
  4. Now, select Export as PDF or Export as PNG from the drop-down.
You can only export Reports on a Premium, Agency, and Agency Plus Plans.

Emailing Reports  

You can choose to email Cards and Report Sections to your team members or clients. You can also send individual Cards or an entire Report Section as an email.

Sending Cards as an email

If you'd like to directly send Cards as an email to people outside Zoho Social, you can follow these steps:
  1. Click the Reports tab on your dashboard.
  2. Choose your desired social channel (e.g., Facebook Page) from the top bar on your screen.
  3. Click on the ellipsis that appears on a particular card under a network report.
  4. Select Send as Email from the drop-down that appears.
  5. You can enter details such as the Recipient's Email Address, Subject, Message, set the format as PDF or PNG, choose to set a password, and then click Send.

Sending Report Sections as an email

If you'd like to directly send the entire Report Section as an email to people outside Zoho Social, you can follow these steps:
  1. Click the Reports tab on your dashboard.
  2. Choose your desired social channel (e.g., Facebook Page) from the top bar on your screen.
  3. Select the Email button on the top right corner of the page and click Send as Mail.
  4. You can enter details such as the Recipient's Email Address, Subject, Message, set the format as PDF or PNG, choose to set a password, etc., and then click Send. 
You can also select the Send Me a Copy checkbox if you would wish to keep a copy of the email you send to your teammates or clients for yourself too.

Password Protection:

Password protection is available for any personal information that has to be exported as an Email to anyone outside Zoho Social. You can choose to password-protect files when you email a Custom Report to the Brand Users or Clients. If a custom report is password-protected when it's emailed, the receiver will only be able to download and open it after entering the password set by the sender. This password can be changed each time a Custom Report is sent as an email.
  1. The password should contain at least six characters.
  2. You can enable the Password Protect option by clicking on the check box and set up your password. You can then share the Dashboard via email with your team.

Scheduling Reports  

You can also choose to schedule Cards and Network Reports for your team members or clients. You can schedule Reports to your team on a weekly or monthly basis without having to send an email every time you want to share important stats with your team. You can schedule individual Cards or an entire Report Section.

Scheduling Cards  

To schedule Cards for your team for a period of time, follow these steps:
  1. Click the Reports tab on your dashboard.
  2. Choose your desired social channel (e.g., Facebook Page) from the top bar on your screen.
  3. Click on the ellipsis that appears on a particular card under a network report.
  4. Select Schedule from the drop-down that appears.
  5. You can fill in the scheduling requirements by selecting team members, setting a date range, time, and format— PDF or PNG, and then Schedule.

Schedule Report Sections  

To schedule Report Sections with your team, follow these steps:
  1. Click the Reports tab on your dashboard.
  2. Choose your desired social channel (e.g., Facebook Page) from the top bar on your screen.
  3. Select the Email button on the top right corner of the page and click Schedule.
  4. You can fill in the scheduling requirements by selecting team members, setting a date range, time, and format— PDF or PNG, and then Schedule.
You can schedule Reports on Zoho Social if you are on a Premium, Agency, and Agency Plus Plans.

Managing Scheduled Reports  

Follow these steps to view a list of all the scheduled Reports on Zoho Social:
  1. Click on the Reports tab.
  2. Select the Scheduled Reports icon from the top bar on your screen.
  3. You can now view a list of all the Scheduled Reports created by you or shared with you
  4. You can also view the Date Range, Frequency, File Type, and Recipients for each Scheduled Report.

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